How To Add Signature In Microsoft Word (Easy Guide)

Add Signature Microsoft Word

Have you recently been asked to sign a non-disclosure agreement (NDA) or a rent agreement in a Word document? You may print it, sign it with a pen, and scan it using a printer to return it. However, this is a time-consuming and inefficient method of doing tasks. We offer a more advantageous solution. You may open the document in Microsoft Word on either a PC or a Mac and add a signature digitally. This is how you do it.

Add Signature In Microsoft Word

There are 3 ways to add a signature in Microsoft Word. Let us examine each of them.

1. Use The Drawing Tool

Microsoft Word includes an integrated drawing tool that allows you to doodle on a Word document. Using the drawing tool, one can draw a digital signature and add it anywhere in the Word document. To do so, follow the steps below:

1 – In Microsoft Word, open the document you wish to sign.

2 – From the menu bar above, select Draw.

Add Signature Microsoft Word

3 – Choose the Pen tool you want to use to sign a document. 

4 – You can click on the little down arrow beside the pen and change the thickness of the pointer, color, and even add glittering effects (irrelevant here). 

Add Signature Microsoft Word

5 – For optimal results, use a thinner pointer and choose Black, Green, or Red color.

Here, we’re going to use the trackpad to sign a document. Attempting the same procedure using a mouse will provide ineffective results. So instead, toggle on the Draw with Trackpad option.

Add Signature Microsoft Word

6 – Now, It will open a little dialog box. Use 1 finger to add a signature. Then, use 2 fingers to change the position. And lastly, press any key to exit the preview.

Add Signature Microsoft Word

Using the drawing tool will not produce the professional result you desire. Instead, you must utilize a built-in add-on for Microsoft Word to sign a document to accomplish this.

2. Use Third-Party Add-ons

You may sign a document in Word using third-party add-ons such as Adobe Sign, DocuSign, or Panda Sign. DocuSign is one of the most widely used document signing services available. Let’s see how to include it in Microsoft Word.

1 – In Microsoft Word, open the document you wish to sign.

2 – Choose Insert > Get Add-ins. 

3 – Here, It will open the Add-in store inside Microsoft Word. Now, Search for DocuSign and install the add-in in Microsoft Word. 

4 – Choose the Add-in and create a DocuSign account. 

5 – Select DocuSign from the menu bar whenever you wish to sign a document.

6 – Now, Click on Sign Document, and DocuSign will upload the document to the cloud and open the default interface to sign a document.

You may use this section to sign documents, add initials, a stamp, text, a check box, and even a company document.

You may leverage the same signature across many services by utilizing a third-party add-on. We mention all services here because DocuSign is integrated as a mini-app into various other apps, including Google Docs, Microsoft Word, Zoom, and even Microsoft Teams. The goal is to be able to sign a document without having to leave the present interface.

3. Add Image Signature

If you’ve saved your signature with a white background on your PC as a PNG or JPG file, it’s time to insert it into the Word document.

1 – Open the Word document that you want to sign. 

2 – Choose Insert > Picture > Picture from File. 

3 – From the device, select the image and insert it into the Word file.

4 – Now, Resize the image and place it at a relevant place in the file.

However, this is a temporary fix. For example, if the document’s background is a different color, the image signature with a white background appears unprofessional and out of place. To achieve a better finish, you need to eliminate the unsightly background.

Conclusion: Add Signature In Microsoft Word

The methods outlined above will save you much time determining how to swiftly and easily add a signature to Word documents. Our preferred option is the second one, which involves using third-party add-ins. You may also use the sketching tool if you precisely figure out how to add a signature using the trackpad.

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